Scripps College

PRIMARY PURPOSE/GENERAL DESCRIPTION:  The Wellness Specialist has a dual responsibility as a group fitness professional/health educator and a facility supervisor.   As the professional staff member in the facility, the Part-Time Specialist is responsible for the supervision and safe operation of the Tiernan Field House, pool and alumnae field during hours assigned, on a part-time basis primarily during weekend hours or in coverage for professional staff for vacations, illnesses, conferences or special events. The position supervises scheduled activities, services and staff, during assigned shifts, ensuring adherence to department policies and procedures and efficient use of facilities. Staff supervision includes customer service assistants, lifeguards, bike shop staff, peer health educators and special events staff (student and hourly staff). The Wellness specialist provides programs and services relating to health, wellness, fitness and work life initiatives including nutrition, alcohol and sexual health awareness with a focus on personal development, education, risk reduction and intervention. As a certified fitness professional, or health educator, the Part-Time Specialist works one on one or in a group setting to assist students to achieve their personal fitness, health and wellness goals. This position will assess students’ current level of fitness or health, design and discus personal routines and behavior modification strategies to effectively implement the desired change. The Wellness Specialist will keep accurate records to monitor a client’s progress as well as document any concerns or injuries. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Assist in the supervision of all facilities and programs within the Tiernan Field House, Alumnae Field, Scripps Pool and Volleyball Court Supervises fitness areas to insure proper risk management and safe use of equipment and facilities. Provides quality customer service to students, faculty, staff, members and guests of the college. Assists with membership inquiries and special events. Performs administrative duties, including incident reports, maintenance/repair reports, logs, or as assigned by director. Completes and supervises opening and closing procedures for the facility. Attends staff training, as required. Act within the scope of their training, specialty certification and industry standards. Instructs group training sessions, conducts consultations, and workshops to facilitate participation, program adherence and an understanding of healthy lifestyle choices. Instruct and educate participants with varying skill levels, focusing on: education, healthy behaviors, goal setting, behavior modification strategies, strength, cardiovascular, and flexibility training, progression, duration, intensity and safe execution of exercises. Establish rapport using effective communication and listening techniques to build trust and maintain a high level of confidentiality Assess client attitudes, preferences, motivations, and readiness for behavior change to set appropriate goals Obtain health and exercise history and lifestyle information to determine risk and identify the need for medical clearance and referrals Conduct appropriate baseline assessments using standardized protocols, establish a safe effective program, monitor, instruct, supervise, advise and track changes over time Facilitate program design and implement individual programs using appropriate principles for cardiovascular, muscular strength, endurance, flexibility Demonstrate and coach patrons on the proper use of cardiovascular and strength equipment and promote program adherence Teach safe and effective techniques using a variety of methods and resources to attain desired results to promote healthy lifestyles Evaluate progress using assessments, current standards, observation and feedback, modify goals as needed Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.    REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Proficiency in the use of computers, cash register, and related software programs; including excel, database programs, word processing and email. Knowledge of the fitness industry and services within a college setting. Experience working in a multipurpose fitness facility environment, including a pool and athletic field. Knowledge and experience in risk management, as it related to aquatics, fitness, facility equipment, programs and services. Strong customer service and problem solving skills Strong verbal and written communication skills Ability to work independently with minimal direct supervision. Knowledge and understanding of the principles, practices and procedures of personal training and health and wellness programming including: Exercise science, biomechanics, applied kinesiology, and health education Procedures and protocols for conducting health screening, testing, and evaluation of programs for client base while maintaining confidentiality. Principles and methods of training for cardio-respiratory fitness and exercise, muscular strength and endurance, strength training, and flexibility program design. Program design for patrons with various health levels including injury prevention and modifications communicated in teaching techniques. Principles of adherence to program objectives and effective coaching and motivation techniques. Basic behavior changes and health psychology and sensitivity to issues and concerns related to women’s health and wellness. Implement health and wellness education programs and individual consultations based on student’s needs, interests’ developmental stages and learning styles. QUALIFICATION STANDARDS: EDUCATION & EXPERIENCE: Bachelor's degree in recreation, physical education, exercise science, public health, health education, kinesiology, fitness center management or other related field is required or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Two years’ experience in recreation, physical education or fitness related field required. Demonstrated experience with fitness center supervision, individual assessment, implementation and evaluation within the private or public fitness industry.   LICENSES / CERTIFICATES:  A professional certification relating to their area of expertise must be from an accredited organization such as; ACE (American Council on Exercise), ACSM (American College of Sports Medicine), NASM (National Academy of Sports Medicine), AFAA (Athletic and Fitness Associations of America), and NETA (National Exercise Trainers Association).   Maintenance of the certification, including necessary continuing education credits (CEC). CPR, first aid and AED certification.    OTHER: HOURS & CLASSIFICATION AND STATUS:    This is a temporary, part-time, on average 10 hours per week, non-benefits eligible, non-exempt position. Hours worked to be assigned on an ongoing basis. Must have evening and weekend availability.       SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.  Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages. At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.  

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Working independently under the general direction of the Executive Director of Conference and Event Administration, the EMS/Event Coordinator plans, organizes, and supervises department activities for the Public Events and Community Programs Office. Monitors the day to day operation of the EMS program which has impact across campus. The position requires critical thinking, problem solving and technical expertise.  The EMS/Event Coordinator relieves supervisor of a variety of administrative details and resolves matters within established guidelines.  Duties and responsibilities are varied and confidential in nature.  In addition, the position assumes special projects as needed to support the management of the department. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.   Facilities Management Oversee reservation scheduling of College facilities using the Event Management System (EMS).  Work with Maintenance, Dining Services, Risk Management, Campus Safety and Media Services for room setups, risk assessment, event security, audio/visual and catering needs including preparing diagrams for each event.  Coordinate non-academic scheduling of the Hampton Room and the Performing Arts Center (PAC) for both internal and external groups.  Work with vendors and internal departments to coordinate set-up, catering for Commencement, Convocation, among other events. Responsible for working with and training campus EMS coordinators, campus users, including updated detailed procedures on how to use the EMS program.   Event Planning Coordinate with Marketing and Communications staff to prepare and distribute announcements for events.  Assist Executive Director with follow-up on each event.  Handle and rectify problems with facilities, staffing, catering and other services. Make hotel and travel arrangements for guest speakers.  Assist at events as needed.   Office Administration Oversee daily office functions including answering phones, scheduling appointments, and responding to requests for assistance/information.  Pick-up, sort and distribute mail.  Order, inventory and maintain event and office supplies. Create, organize and maintain office files and records.  Manage office key inventory.  Reply to routine correspondence and exercise initiative in compiling information. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. Process RFC’s for payments to various vendors.  Prepare honorariums and reimbursements to speakers and their agencies.  Process journal vouchers and manage and reconcile office budget accounts REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Excellent project management skills with experience supporting events from conception through completion. Exceptional verbal and written communication skills. Ability in building and maintaining relationships with both external clients and internal College departments. Exceptional interpersonal skills, including strong listening and interpretive skills. Ability to work effectively with donors, alumnae, faculty, administrators, external clients, and students. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Extensive knowledge of Microsoft Outlook, Word, and Excel, database applications. Demonstrated computer skills including software implementation. Ability to take initiative and independently or collaboratively plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Ability to train others on new skills and procedures and provide lead work direction.    Ability to be flexible, resourceful, and assertive in problem solving. QUALIFICATION STANDARDS :   EDUCATION & EXPERIENCE: Bachelor’s degree, or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Five or more years of increasingly responsible administrative and supervisory related experience, preferably in an educational institution. A minimum of two years of experience in event management in a performing arts or higher education environment desired. Working knowledge of EMS Venue Reservation software and Workday Financial Systems desired.   LICENSES / CERTIFICATES:  None. OTHER: HOURS & CLASSIFICATION AND STATUS:    This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours for this position are Monday-Friday 8:00 a.m.-5:00 p.m. Hours will vary due to needs of the College or department including occasional evenings and weekends.             SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.  Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Working independently under the general direction of the Executive Director, the Events Coordinator is responsible for managing and administering the College’s events including, but not limited to, Scripps Presents (the College’s conversation and performance series); Tuesday Noon programs, Commencement, Convocation, Summer Conferences, Weddings, Scripps Teas, and Candlelight Dinners. The Events Manager also liaises with the Board Office, and College, and Consortium entities regarding key community events, and manages all room reservations, and key distribution for the campus. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Manage venue reservations through the EMS Venue Reservation system for all Scripps College events, liaising with facilities, catering, AV, and other services as needed. Serve as the primary contact person to provide event planning services for external and internal entities. Provide consultation with clients for event development and execution. Research local competitors and continually create, develop and implement new marketing strategies. Negotiate and execute rental contracts and is responsible for all aspects of rental events on campus. Establish pricing, develop marketing strategies, and implement new ideas to expand customer base and revenue. Coordinate and oversee the coordination of the college facility scheduling and service provider scheduling for the external customer Collect and distribute revenues to service providers and protect the college assets by insuring that events comply with all college, state and federal codes, policies, and procedures. Review, determine and delegate event lead work to staff as needed.   Positively represent the College while meeting, greeting and assisting all segments of the community. Ensure that all invoices/purchase requisitions are processed in accordance with reporting and timeline set forth by the College.  Responsible for administrative duties that include pre/post events meeting with clients, financial record keeping, data management, revenue disbursement, and providing analysis for budget development and approval. Identify problems, develops strategic solutions, and independently make a decision to apply the solution. Identify and assess safety issues and prevent liability risk to the college, including managing the campus insurance program for clients in partnership with the Risk Manager and Safety Operations Specialist. Solicit and generate sales from a customer base that includes individuals, corporations, non-profit organizations, and other potential revenue sources. Exercise good judgment and discretion while maintaining the security of confidential and sensitive information. Collaborate with the Executive Director and the Director to develop project timelines to support a range of College events. Provide strategic event and project management on the College’s annual Commencement and Convocation ceremonies. Coordinate weekly Scripps Teas with College and Consortium partners and bi-yearly Candlelight Dinners. Hire and manage student staff for the Public Events and Community Programs Office. Generate contracts and invoices; manage budgets and billing for events. Assist with marketing and promotions for college events. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Excellent project management skills with experience supporting events from conception through completion. Excellent verbal and written communication skills. Ability to build and maintain relationships with both external clients and internal College departments. Exceptional interpersonal skills, including strong listening and interpretive skills. Ability to work effectively with donors, alumnae, faculty, administrators, external clients, and students. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Familiarity with EMS Venue Reservation software and Workday Financial Systems. Ability to be flexible, resourceful, and assertive in problem solving. Process RFC’s for payments to various vendors.  Prepare honorariums and reimbursements to speakers and their agencies.  Process journal vouchers and manage and reconcile office budget accounts   QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Bachelor’s degree or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Demonstrated experience managing multiple events simultaneously at a multi-site venue. A minimum of two years of experience in event management in a performing arts or higher education environment.   LICENSES / CERTIFICATES:  None.   OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours for this position are Monday-Friday 8:00 a.m.-5:00 p.m. Hours will vary due to needs of the College or department including occasional evenings and weekends.             SUPERVISORY RESPONSIBILITY:  Will supervise student workers.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.   Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Reporting to the Director of Career Planning & Resources, the Interim Career Counselor provides career counseling, facilitates programs, and supports career services at Scripps College as needed. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Provide career counseling to students and alumnae individually and in groups. Conduct videotaped mock interviews. Provide coverage as needed during drop-in hours. Advertise and assist in group workshops on aspects of job, internship and graduate school search. Coordinate and attend special projects and programs including employer information sessions, career fairs, and alumnae presentations. Support in job and internship resources including directories and databases on the Web. Support recruiting efforts by developing employer contacts for internships for students.  Advertise opportunities to students.  Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Excellent written and verbal communication skills and attention to detail Comfort with technology a must; social networking experience a plus Candidate should possess a commitment to women’s education and an interest in working in a collaborative and creative environment QUALIFICATION STANDARDS: EDUCATION & EXPERIENCE: B.A. required. Master’s degree in counseling, higher education or related field preferred or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.   LICENSES / CERTIFICATES:  None. OTHER: HOURS & CLASSIFICATION AND STATUS:    This is a temporary, part-time, 20 hours per week, non-benefits eligible, non-exempt position. This assignment is expected to end on or before June 30th, 2018.             SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages. At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.  

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Working independently performs a broad range of highly skilled secretarial and administrative work for the Marketing and Communications department. Supports the entire department with primary support to the Executive Director and secondary support to the Vice President for External Relations and Institutional Advancement. Relieves supervisor of a variety of administrative details and resolves matters of a routine nature to conserve supervisor’s time. Duties and responsibilities are varied and confidential in nature. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Serves as the department’s outward-facing representative in person and over the phone. Answers the department’s main line and welcomes guests to the office; manages department inquiries. Maintains regular and confidential files; maintains and updates mailing lists, department databases, and project management systems. Compiles routine, complex, and special reports from readily available information on a scheduled basis or as requested by supervisor and composes routine correspondence. Maintains inventory of office supplies; orders and distributes supplies. Prepares agenda and support materials for conferences, committees, and meetings. May coordinate the activities of and provide semiprofessional service to College committees. Prepares, processes, and verifies invoices, bills, checks, and receipts; maintains and reports expense account activity; and maintains records of cash receipts and disbursements, balancing accounts and reconcile statements. Responds independently to media inquiries, Project Request forms that come to Marketing and Communications and other calls to the office.  In the supervisor’s absence, ensures that requests are relayed to the appropriate staff member or department or interprets requests implementing action and handling in a timely manner. Exercises considerable judgment and discretion in scheduling appointments and maintaining calendars. Makes travel arrangements including reservations. Manages office workflow and determines procedures for own work. May participate in the recruiting for department staff and/or student employees for department projects. Collects, sorts, opens, and distributes mail. Prioritizes mail that requires immediate attention. Organizes and coordinates special projects. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.    REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Requires intermediate or advanced proficiency with MS Office and Adobe software (e.g. tables, charts, presentations), as well as other software platforms utilized to manage routine communications and projects. Ability to accurately compose written correspondence and develop reports having excellent knowledge of business writing procedures. Strong proofreading skills. Knowledge of Workday to maintain and monitor department accounts and payroll desired. Regular and consistent attendance and the ability to work overtime as needed. Ability to interact appropriately with co-workers, peers, and others in a collaborative manner. QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE:   Graduation from high school or equivalent education plus two or more years of college or business school with courses in office administration; or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.   Five to six years of increasingly responsible related experience, preferably in an educational institution. Familiarity with Outlook a plus.   LICENSES / CERTIFICATES:  None.   OTHER:   HOURS, CLASSIFICATION AND STATUS: This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours of this position are 8:00 am a.m. to 5:00 p.m. Hours may vary due to the needs of the College or the department.       SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.   Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Under the supervision of the creative director in the Office of Marketing and Communications, the news and strategic communications coordinator administers the College’s media relations efforts and provides support for its strategic communications initiatives. The news and strategic communications coordinator is the primary contact for all media/press inquiries for the College.   DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Core Functions and Duties Serve as the College’s point of contact and manage incoming media requests on a variety of topics, coordinating responses and statements from relevant Scripps College faculty and/or staff. Consult with the creative director, faculty, students, and administration in coordinating responses to media and public relations inquiries that highlight the College’s curricular and extracurricular activities. Help plan, coordinate, and initiate pitches and press releases; tracks and measures the effectiveness of Scripps’ media relations activities; gathers information about the College for media-generated college rankings and surveys; assists with presidential and College-wide communications; and develops and executes plans to promote internally facing initiatives. Ensure that stories or segments being created by journalists align with the communications goals and objectives of the College. Monitor daily media reports from Cision, Trendkite, Google; report on, and make recommendations to editorial team on how to promote Scripps media coverage. Build and maintain targeted media lists, and establish and maintain effective relationships with media contacts locally, regionally, and nationally. Develop and maintain channels of communication with the key constituent groups of the College (faculty, research center leaders, administration, students, and alumnae) to assure constant information exchange. Compile media coverage reports and develop effective benchmarking processes and procedures to track, monitor, and measure all media activities. Provide ad hoc reports as needed for senior leadership team. Manage the news hub and related external communications content on the College website. Media Program Coordination Identify media opportunities and develop and assist in the development of strategic and tactical media relations plans for projects, events, and programs. Maintain faculty experts list, so that Scripps College faculty may be offered as experts on current news topics and issues. Develop and maintain faculty experts list to ensure accurate and timely flow of information for both responsive and proactive media connections. Oversee the distribution of press releases and coordinate all related communication. Participate in all communication and marketing area meetings to coordinate implementation of overall area strategies for positioning Scripps College and its messages. Participate in the Intercollegiate Public Relations Committee. Prep faculty and senior staff for interviews, and be present during interviews with journalists. Facilitate on-campus and off-campus interviews, securing shoot locations and coordinating logistics with media, Scripps College faculty and staff, facility services, and other College departments, as necessary. Liaise with journalists who attend Scripps Presents and other public events. Provide agreed-upon talking points to staff for queries from students, alumnae, parents, or donors. Web Content Management Manage all media relations related content on the Scripps College website, updating stories and information on the news hub and ranking page as necessary. Write, edit and place stories highlighting students, faculty, alumnae and donors, along with various educational programs offered by the College. Maintain high standards of quality and ensure that web content is timely, accurate, and delivers key organizational messages to appropriate constituencies. Occasionally create other content for various sections of the website;  Editorial and Strategic Communications Services Develop media plans for College Commencement speaker, signature events series, and institutes. Plan, develop, and produce variety of written materials, including press releases, editorial opinion pieces, backgrounders, fact sheets, biographies, presentations, and video scripts. Maintain Scripps College web content on the Claremont Colleges Media Portal (typically, ensuring materials first posted on the College website are reposted there) Participate in bi-weekly editorial planning meetings. Compile information and updates for presidential communications and campus- and College-wide announcements. Lead communications and promotional efforts for internally facing initiatives. Develop and produce content for other College publications, where appropriate. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Must possess superior communication and relationship-building skills, outstanding writing skills, and strong analytical skills. Ability to build and maintain effective working relationships with diverse constituents and handle all information with sensitivity, discretion, and solid judgment. Ability to exercise excellent judgment and sensitivity regarding priority and nonpriority stories. Ability to facilitate and coordinate media relations planning efforts from conceptual through implementation phases. Ability to analyze media relations effectiveness. Superior interpersonal skills to interact effectively and collaboratively with reporters, editors, faculty, alumnae, and students; to act as a liaison to other departments and organizations, and to motivate others. Ability to communicate effectively with third-party consultants (PR firms, video production crews, etc.) Excellent computer skills: MS Office, Outlook; Photoshop, WordPress knowledge a plus. Working knowledge of image file formats, how to crop, resize for various uses. Ability to determine, then establish, appropriate procedures and systems to accomplish broadly defined goals. Ability to proactively communicate with faculty, staff, and senior administration to ensure that media needs are being met. Ability to identify, analyze, and resolve problems as they arise and keep supervisors apprised of problems. Ability to use discretion in setting expectations for faculty and staff. Ability to work under time constraints and competing requests for services, and to set priorities which accurately reflect the relative importance of job responsibilities. Ability to work with minimal direction; to make independent judgments and/or decisions and to discern when action of a higher level is required.   QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Bachelor’s degree in journalism, communications, English/humanities, business/marketing, media relations, or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Demonstrated experience with media relations is required. Experience with metrics, public relations Experience with Cision, TrendKite, and other media content database systems. Experience in public relations protocols to create plans, timelines, and results for various media relations programs. LICENSES / CERTIFICATES:  None.   OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular, full-time, benefits-eligible, exempt position. The regular hours for this position are 8:00 a.m. to 5:00 p.m. Hours may vary due to needs of the College or department.             SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.   Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.