Scripps College

PRIMARY PURPOSE/GENERAL DESCRIPTION:  Oversees the daily operation services serve as receptionist, providing general information, assistance and customer service related to student support, campus activities, and other support related to the Dean of Students office.   DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.   Office Administration, including: Managing Associate Dean of Students calendar Communicating with students, faculty, and staff to set up meetings Scheduling other meetings as needed Processing invoices and purchasing card transactions Providing administrative support for trainings and other meetings such as reserving rooms, organizing and ordering supplies and food, organizing and developing materials Assisting as needed with routine updates to policy, procedure, training materials, and other documents Communication with families and/or parents as needed Case Management for On-call, CARE Team, and Student Conduct: Open files in (Maxinet) case management system and Box Updating and maintaining case files in Maxient Document management Formal communication with students via case management system Preparing case list for On-Call and CARE team meetings Ability to maintain confidentiality and manage sensitive student issues Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.    REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Previous experience working in dynamic and fast paced environment; preferably a university setting; maintain a professional demeanor Excellent written and verbal communication skills, strong interpersonal skills with faculty, students, staff and alumna Competency with Microsoft Office and desktop publishing software; strong attention to detail and well-developed organizational skills Ability to accurately compose written correspondence and develop reports having excellent knowledge of business writing procedures Knowledge of general fiscal management to maintain and monitor department accounts and payroll Excellent interpersonal skills, ability to interface and communicate confidential information with all levels of campus leadership Ability to effectively supervise and train student workers   QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Any combination of training and experience equivalent to a Bachelor's degree.  Three to five years’ experience which demonstrates knowledge of student services programs and/or office management at a college/university. LICENSES / CERTIFICATES:  The final candidate will be required to successfully complete a background investigation and have the ability to safely drive/ transport students and staff as needed; the candidate’s DMV record must meet the College automobile liability insurance company's requirements. OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular, part-time, 20 hours per week, benefits-eligible, non-exempt position. The regular scheduled hours for this position will be decided by the supervisor and candidate.  May be required to work some evenings, weekends and holidays based on the need of the College or the department. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.  Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

PRIMARY PURPOSE/GENERAL DESCRIPTION: The Lifeguard is responsible for ensuring the safety of patrons including surveillance, accident prevention and rescues in the water, adjacent pool areas, and the Tiernan Field House.   DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Supervision Comply, enforce and educate patrons regarding TFH pool policies, procedures Maintain constant supervision of patrons in the pool and pool area: act immediately and appropriately to secure safety of patrons in the event of an emergency Safety & Emergency Preparedness Comply with TFH rules and California mandated regulations Participate in 4 of 5 In-Service trainings each semester, train for and execute emergency procedures until the arrival of emergency medical services Prepare and maintain appropriate activity reports. Complete accident and incident reports for all injuries occurring at TFH (call campus safety and follow the designated protocol) Maintain swimming skills; swim a minimum of 500 meters per week Inspect the pool and pool area and report any unsafe conditions or equipment to the TFH Professional Staff on site Responsible for opening and closing procedures including unlocking pool area, swim equipment available to patrons, inspecting and testing rescue equipment, and removing or installing pool cover. Wear uniform provided by TFH, professional attitude at all times, and maintains a high standard of customer service Perform various maintenance duties to maintain a clean and safe facility (as directed) Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. Perform miscellaneous job-related duties as assigned   REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.   Ability to react calmly and effectively in emergency situations Ability to follow routine verbal and written instructions. Excellent communication skills Ability to act professionally at all times   QUALIFICATION STANDARDS:     EDUCATION & EXPERIENCE:  Work permit required if under 18 years of age. American Red Cross Lifeguarding (Valid 2 years) CPR for the Professional Rescuer (Valid 2 year) AED Essentials (Valid 2 year) First Aid (Valid 2 years) One or more years lifeguarding experience preferred or any combination of education and experience that provides the required knowledge, skills and abilities.   LICENSES / CERTIFICATES: Current certification in Lifeguarding from the American Red Cross   Current certification in CPR/AED for the Professional Rescuer, and First Aid from the American Red Cross. OTHER:     HOURS, CLASSIFICATION AND STATUS:    This is a temporary, part-time, 15 hours per week non-exempt level position.  Non-benefits-eligible.               SUPERVISORY RESPONSIBILITY:  None.     Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.          Physical and Mental Requirements Must be able to swim 300 yards continuously Must be able to swim 20 yards using the freestyle or breast stroke, surface dive 7-10 feet, retrieve a 101b object, return to the surface swim back to the starting point with both hands on the object, exit the water without using a ladder or steps within 1 minute and 40 seconds Must be able to tread water for 2 minutes without the use of hands Must be able to perform a successful rescue of a simulated active and/or passive drowning victim with proper American Red Cross protocol upon request Perform swimming rescues on drowning victims including: approaching, breaking holds, and carrying people, which may require the removal of the victim from the water, who may weigh from 50-300 pounds. Perform tasks requiring physical strength and/or stamina to effectively rescue victims, administer first aid, and CPR; Perform work, which involves frequent lifting, pushing and pulling of heavy objects; Hear and distinguish a variety of sounds in a noisy environment such as participants in need of assistance, whistles, or co-workers requesting assistance in a rescue effort; See program participants in need of assistance from any distances; Speak loudly to warn program participants of impending danger; Successfully complete all training provided and required by the department.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.  

PRIMARY PURPOSE/GENERAL DESCRIPTION:  This position reports to the Senior Accountant and is responsible for performing monitoring, and investment reporting on long-term investment funds and endowment accounts of the College. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Investment Management/Analysis   Monitoring Investment emails, downloading all statements, transaction requests, reports and valuations, and electronically filing. Updates monthly marketable and non-marketable performance databases with latest investment balances, records performance data, gains, and losses on private investments. Monitors capital call and distribution instructions from private equity managers, uploads information to secure site for payment, and reconciles to ensure payments are accurately submitted. Provides monthly, quarterly, and ad hoc reports on the investment pool to Senior Accountant. Maintains Investment Sub-Committee Sakai site and ensures resource documents are kept current. Assist in preparing materials for the Investment Sub-Committee of the Board of Trustees. Prepares cash flow forecasts, monitors cash to be invested or redeemed in the investment pool and assesses cash needs. Researches and responds to endowment inquiries. Performs administrative duties such as scanning, filing and maintaining computerized records of investments. Prepares correspondence and reports, processes investment related invoices. Assist with the preparation of complex periodic and special surveys and reports, including but not limited to Moody’s Investor Services, NACUBO, Cambridge Associates and other various ad hoc reports. Works closely with TCC Financial Services to co-ordinate accurate accounting for the endowment funds. Field telephone calls, and manage meeting requests from internal and external sources. Manages the Investment Office in absence of the Senior Accountant, ensuring all tasks are completed as necessary. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. Special projects as needed by Business Affairs staff. Serve as a notary for Scripps College. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Knowledge of college and university or other not-for-profit accounting preferred. Utilize computerized systems in the processing of financial data. Understanding of Investment Products preferred Demonstrate a proficiency in Excel Modeling. Ability to maintain confidentiality and manage sensitive issues Ability to balance multiple tasks at once. Experience with Microsoft Office (Word, Excel, Outlook) Exercises judgement and discretion in scheduling appointments and maintaining calendars. Ability to collaborate with co-workers, peers, and others. QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Bachelor’s degree in accounting, business, finance or related field from an accredited College or University or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.   One to three years of detailed, investment accounting and financial analysis work experience desired      LICENSES / CERTIFICATES:  Notary Public Certification preferred. If not a notary at time of hire, Scripps will pay for investment coordinator to attend a class to become a notary.  OTHER: HOURS & CLASSIFICATION AND STATUS:    This is a regular, full-time, 12 month, benefits-eligible, non-exempt position. The regular schedule for this position is Monday-Friday 8:00am-5:00pm. Hours may vary due to needs of the College or department. Some travel may be required.             SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION:   Responsible for organizing and supervising various activities within the Facilities Department.  This position reports to the Director of Facilities. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Responsible for organizing and supervising administrative activities for the Facilities Director.  Develops procedures to implement the Facilities programs and policies. Produces records, reports, and budgets. Assists with parts pickup and inventory. Monitors FMCS systems alarms and submits associated work orders for repairs. Consults with customers and facilitates meetings with customers and professional services to identify needs. Ensures regulatory compliance and assists in the formulation and writing of new and amended rules, regulations, policies, and procedures. Reviews and processes construction related RFI's, ASI's, cost proposals, change orders, invoices, pay applications and other related project documents. Assists in the preparation of bid documents for procurement of construction services and the selection of contractors. Complete special projects, reports, research, and formulations. Monitors department budgets; control expenditures within established budget guidelines for the department, as requested by supervisor. Maintains knowledge of college policies and procedures. Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES: Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to plan, organize staff, direct and control tasks to meet a specific goals. Ability to be dependable, responsible, and trustworthy. Ability to act and takes steps to resolve issues. Ability to form sound opinions or make decisions by evaluating available information. Ability to effectively manage projects, multitask, and meet deadlines. Proficient with a variety of computer software having the ability to maneuver in various applications and programs such as word processing, spreadsheets, database, graphics, mail merging, and website maintenance.  Excellent word processing skills. Excellent oral and written communication skills, including but not limited to: telephone etiquette, grammar, business letter writing; editing and proofreading skills. Ability to do research and produce reports and budgets. Ability to supervise and direct work of other staff members performing clerical or secretarial assignments. Ability to interact well in a culturally diverse work environment. QUALIFICATION STANDARDS: EDUCATION:   Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability. EXPERIENCE:  At least four year’s experience of administrative experience required.  At least two of those years must include supervisory experience.  Demonstrated skills in program management, supervision, grant-writing, desktop publishing, website maintenance, and budget administration. LICENSES / CERTIFICATES:  The program coordinator must have the ability to safely drive as needed; the candidate’s DMV record must meet the College automobile liability insurance company's requirements. OTHER: HOURS & CLASSIFICATION AND STATUS:    This is a regular, full-time, benefits-eligible, non-exempt position.   The regular scheduled hours for this position are Monday-Friday 8:00am-5:00pm.   SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs, for example to lift or move office supplies, files, books and packages   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION: Reporting to the Director of Development, the development officer will be a vital member of the advancement team, raising gifts through the cultivation, solicitation and stewardship of alumnae, current parents, past parents and other strategic constituencies. This development officer will join a high performing division, newly restructured to build on the momentum of the most successful fundraising campaign in the history of the College. This person will be expected to maintain and grow the donor base exponentially to respond to the demands of the philanthropic and economic climate.   The development officer is responsible for securing and stewarding private gifts by expanding annual, major and planned gift work through a regional model, focusing specifically on raising support for the funding priorities in support of the Scripps College strategic plan.   DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Major Gift Fundraising Responsible for independently performing identification, qualification, cultivation, solicitation and stewardship of prospects. Successfully solicit major gifts, annual fund, capital, current-use college priorities, endowed, life income and estate gifts. Facilitate relationships between potential and current donors and the Scripps College External Relations and Institutional Advancement team; actively engage faculty and administrators in fundraising opportunities. Maintain an active schedule of contacts, solicitations and stewardship activities for a portfolio of key prospects, primarily individuals. Conduct a minimum of 120 personal visits during the academic year with donors, prospective donors, and their advisors to solicit planned gifts and major gifts. Manage a portfolio of 75-100 active donors and prospects.  Travel locally, regionally, and nationally as appropriate for donor management. Report and track fundraising progress with contact reports, prospect management and other communication tools to ensure efficient and effective communication. Successfully solicit a minimum set number of major gifts annually through written proposals.   Donor Engagement and Stewardship and Strategy Development Maintain processes and policies that demonstrate to the donor the institution’s ability to steward their gift with integrity. Develop and engage volunteers, donors and colleagues in productive long-term relationships with the College. Partner with colleagues in donor relations, corporate and foundation relations, annual giving, planned giving and engagement programs to engage constituency base in each area. Develop and execute engagement and stewardship plans for specific assigned prospects. Provide strategic direction for assigned fundraising priorities and programs and plan strategies for priority prospects. Sustain annual fundraising production with goals established annually. Perform and evaluate fundraising tasks and/or projects for the college.   Communication/Collaboration Work with members of the ERIA team to appropriately identity and solicit additional annual fund and major gift prospects. Work with the alumnae engagement team to recruit and develop parent  volunteers and representatives for the College’s parent and alumni constituencies   Measurement and Analysis Develop goals and metrics to measure outcomes of new and existing strategies for use in external in internal reporting Analyze patterns of indirect fundraising strategies on alumni participation Assist with budget planning and development by providing historical data and future projections.   Operations and Constituent Management Develop and manage thoughtful, effective and efficient travel plans and schedules. Understand the College’s current database and database strategy Perform other related duties and other special projects as priorities shift Actively support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to convey commitment and passion for Scripps College while representing the College and the department in a professional manner at all times. Commitment to women’s education and the liberal arts. Ability to take initiative and demonstrate out-of-the box creativity.  Superior ability to compose high-quality written communications, correspondence, reports, and other documents with meticulous attention to detail.  Strong interpersonal and networking skills to collaborate effectively with multiple diverse constituencies. Strong organizational and project management skills. Must be efficient in prioritizing work on simultaneous projects and delegating tasks as required for execution. Ability to be flexible and adaptable. Ability to work well in high pressure/touch customer service situations and work well under deadlines. Knowledge of industry best practices in higher education or other non-profits preferred. Knowledge and experience with social media strategy and trends. Proficient in Microsoft Office. Experience with CRM databases, 3rd party e-mail clients, and other graphic design software preferred. Ability and willingness to travel.   QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Bachelor’s degree from an accredited college or university; or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Minimum 3 years of experience in non-profit fundraising, secondary or higher education development, and/or a related field development experience, including annual campaigns.   LICENSES / CERTIFICATES:  None. OTHER:   HOURS & CLASSIFICATION AND STATUS:    This is a regular, full-time, benefits-eligible, exempt position. The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday-Friday. Must be available to work nights and weekends. Travel for multiple days is a requirement of the position.             SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION: The Parent Engagement Coordinator serves as the key administrative team member for the Office of Parent Engagement and Philanthropy. The Coordinator will support the Director of Parent Engagement’s efforts to provide leadership, strategy, and support for a wide range of events and programming to engage parents and cultivate family volunteers. The coordinator is the primary contact point for the wide Scripps family community. The Parent Engagement Coordinator provides support for engagement events, programs, and communications, and collects and tracks data used to assess engagement outcomes and program efficacy. The Coordinator also serves as the point person for the Scripps Community Network, managing event registration, web content, and the online directory. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.   Administrative Support/ Data Management Provide administrative assistance and support for the Parent Engagement team. Collect and track parent and family information obtained from events, email communications, phone calls and add to the database. Manage all aspects of the Scripps Community Network, including but not limited to membership management, web content creation and updates, event registration creation and tracking, and general troubleshooting with users. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.    Event Support Manage the processing of registrations and RSVPs for family events and activities both on and off campus. Work with campus partners—particularly Public Events— and outside vendors in the planning process for family events. Prepare event materials as assigned, including but not limited to: registrant lists, nametags, giveaways, reservations, etc. Track event attendees to monitor correlations between engagement and support of the College and facilitate appropriate follow up, including post-event surveys. Ensure all events are coded and all attendees recorded in database. Communicate RSVP lists and other relevant information to annual fund and major gift staff. Run reports to assess outcomes and efficacy of engagement events. Communications Answer phone lines for the Office of Parent Engagement and Philanthropy and serve as key customer service representative to the parent community. Preserve and maintain records of mailings and communications to Scripps families. Assist with the creation and distribution of print marketing material for family events and activities. Create mailing lists and executing e-mail communications using database and email marketing platform. Post, update, and track content for the families’ website and social media accounts; and track engagement in line with best practices established by the Marketing and Communications team. Oversee the peer-to-peer family welcome calls. QUALIFICATION STANDARDS:   REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Strong clerical and administrative skills with attention to detail. Excellent communications skills with customer service orientation. Strong professional writing and verbal skills. Project management skills and the ability to manage multiple projects simultaneously. Ability to build productive relationships with all families, specifically parent volunteers, and ability to engage with diverse audiences. Ability to build strong working relationships within the department, division, and across other units of the College. Proficiency in Microsoft Office suite (word, excel, PowerPoint) and proficiency in CRMs and data management systems, specifically iModules, ThankQ, Mail Chimp, and Workday. The position requires strong attention to detail, problem solving skills, and the ability to think creatively. EDUCATION & EXPERIENCE:  Bachelor’s degree preferred. At least two years of experience in an administrative support role or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Experience in higher education, communication, event management, or experience in a related field (i.e., sales/marketing, public relations, non-profit management) is preferred.   OTHER: HOURS & CLASSIFICATION AND STATUS This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday-Friday.  Hours may vary due to the needs of the College or department.  Reports To:  This position resides within the division of Institutional Advancement and External Relations and reports to the Director of Parent Engagement.         SUPERVISORY RESPONSIBILITY:  None.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages. At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION:  The Director of CP&R advances the center’s mission and oversees all general operations, including staff supervision, marbketing, and programming. The position plays a key role in strategic collaboration with alumnae and parent engagement and ensures best practices in career services as they apply to a liberal arts institution. The position reports to the Executive Director of the Laspa Center for Leadership.   DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned. Supervise, train, and evaluate staff; lead associate director in managing student staff positions. Manage administration, supervision, and evaluation of departmental programs and services. Compile periodic statistical reports on program/service outcomes. Maintain counseling services; provide some direct counseling to students and alumnae through individual appointments and workshops. Direct the Scripps College Bridge Program, a donor-funded career counseling service for alumnae; work with the Office of Alumnae Relations to support young alumnae engagement. Lead employer engagement efforts; identify and cultivate potential alumnae and parent volunteers. Represent CP&R in vendor contracts (e.g. Handshake, Vault) and integrated online platforms such as the Scripps Community Network and ThankQ. Coordinate marketing and outreach efforts through direct marketing and publications such as the CP&R Blog and the weekly e-newsletter Provide strategic marketing plan and weekly oversight for CP&R events and deadlines for students. Oversee planning and implementation of signature programs including EPP and Treks; manage corresponding budget lines. Collaborate with career service directors of the Claremont Colleges on cooperative projects and programs; serve on other campus committees as needed. Maintain the CP&R brand and reputation. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES:   Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.   Understanding of career development. Experience in supervision, program assessment, marketing, and workshop facilitation. Excellent written communication and correspondence skills with attention to detail. Strong verbal communication skills; comfort with public speaking a plus. Strong interpersonal and networking skills; proven experience in working effectively with diverse and multiple constituencies. Experience with computer and knowledge of MS Office a must. Ability to receive constructive feedback. QUALIFICATION STANDARDS : EDUCATION & EXPERIENCE: Master’s degree in counseling, higher education or related field required. Minimum of five years’ experience in higher education, preferably in a small college setting. Knowledge and understanding of the unique mission of a residential liberal arts education. Commitment to women’s education and an interest in working in a collaborative environment.   LICENSES / CERTIFICATES:  None.   OTHER: HOURS & CLASSIFICATION AND STATUS: This is a regular, full-time, benefits-eligible, exempt position.   The regular hours of this position are Monday-Friday, 8:00am-5:00pm.   Hours may vary due to the needs of the College or department.             SUPERVISORY RESPONSIBILITY:  Will supervise Career Planning & Resources staff.   Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.   Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

PRIMARY PURPOSE/GENERAL DESCRIPTION: The Alumnae Engagement Coordinator serves as the key administrative team member for Alumnae Engagement. The Coordinator will support the Director and Assistant Director’s efforts to provide leadership, strategy, and support for a wide range of events and programming to engage alumnae and cultivate volunteers. The position requires strong attention to detail, problem solving skills, and the ability to think creatively. The coordinator is the primary contact point for the general alumnae community and therefore, must be energetic, positive, and have excellent customer service skills. The Alumnae Engagement Coordinator provides support for engagement events, programs, and communications, and collects and tracks data used to assess engagement outcomes and program efficacy. The Coordinator also serves as the point person for the Scripps Community Network, managing event registration, web content, and the online directory. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:   ESSENTIAL FUNCTIONS: This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.   Administrative Support/ Data Management Provide administrative assistance and support for the Alumnae Engagement team. Collect and track alumnae information obtained from events, email communications, phone calls and add to the database. Manage the collection of alumnae class note submissions and remembrances. Manage all aspects of the Scripps Community Network, including but not limited to membership management, web content creation and updates, event registration creation and tracking, and general troubleshooting with users.   Event Support Manage the processing of registrations and RSVPs for alumnae events and activities. Work with campus partners and outside vendors in the planning process for alumnae events. Prepare event materials as assigned, including but not limited to: registrant lists, nametags, giveaways, reservations, etc. Track event attendees to monitor correlations between engagement and support of the College and facilitate appropriate follow up, including post-event surveys. Ensure all events are coded and all attendees recorded in database. Partner with Public Events team to ensure that event logistics are covered for all endeavors. Run reports to assess outcomes and efficacy of engagement events. Communicate RSVPs lists and other relevant information to annual fund and major gift staff.   Communications Answer alumnae engagement phone lines and serve as key customer service representative to the alumnae community. Preserve and maintain records of mailings and communications to alumnae. Assist with the creation and distribution of print marketing material for alumnae events and activities. Create mailing lists and executing e-mail communications using database and email marketing platform. Post, update, and track content for the alumnae website and social media accounts; and track engagement in line with best practices established by the Marketing and Communications team. Keep records of alumnae communications, track open rates and assess communication vehicles and outcomes. Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.      QUALIFICATION STANDARDS:   REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.   Strong clerical and administrative skills with attention to detail. Excellent communications skills with customer service orientation. Strong professional writing and verbal skills. Project management skills and the ability to manage multiple projects simultaneously. Ability to build productive relationships with all alumnae, specifically alumnae volunteers and ability to engage with diverse audiences. Ability to build strong working relationships within the department, division, and across other units of the College. Proficiency in Microsoft Office suite (word, excel, PowerPoint) and proficiency in office CRMs and system, specifically iModules, ThankQ, MailChimp, and Workday. EDUCATION & EXPERIENCE:  Bachelor’s degree preferred. At least two years of experience in an administrative support role or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Experience in higher education, communication, event management, or experience in a related field (i.e., sales/marketing, public relations, non-profit management) is preferred. Proven verbal and written communication skills.   OTHER:   HOURS & CLASSIFICATION AND STATUS: This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday-Friday.  Hours may vary due to the needs of the College or department.    Reports To:  This position resides within the division of Institutional Advancement and External Relations and reports to the Director of Alumnae Engagement. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate.    Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.    Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.   At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.