Finance Manager - San Juan, Puerto Rico

  • Mercy Corps
  • Calle Carlos F. Chardón, San Juan, 00918, Puerto Rico
  • Jan 03, 2018

Job Description

Mercy Corps

Mercy Corps is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, veteran status, religion, national origin, color or any other protected class.

Finance Manager - San Juan, Puerto Rico
Finance and Compliance • San Juan, Puerto Rico

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
Hurricane Maria has devastated Puerto Rico and pushed the island's 3.4 million residents into a desperate humanitarian crisis. Nearly every home is without power, and clean water, food, medicine and fuel are all in short supply. Our emergency response team is working to meet the needs of children and families in Puerto Rico. Mercy Corps will work with local partners to provide emergency services to government/community-identified vulnerable households.
General Position Summary
The Finance Manager is a member of the senior management team and part of the Mercy Corps Finance Department, and as such is responsible for all aspects of financial management of the emergency response program, working collaboratively to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Team Leader and is responsible for all financial functions in Puerto Rico, including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance. The Finance Manager in support of the Program Department, provides timely reports and assistance to the Team Leader and the Program team to ensure that financial resources are used efficiently and effectively.
Essential Job Responsibilities Strategy & Vision
  • Recognize opportunities for innovative action and create an environment of empowerment.
  • Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to strategy development.
Program Management
  • Fulfill Mercy Corps' Program Management Minimum Standards based on the organization-wide guide.
  • Ensure all interventions adhere to Mercy Corps' Gender Policy, Do No Harm principles, and beneficiary accountability standards.
Operations - Financial
  • Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
  • Maintain banking relations and plan and monitor cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
  • Maintain appropriate local insurance coverage in coordination with the Admin. Department, to protect Mercy Corps.
  • Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
  • Provide monthly management reports to the Team Leader and Program Managers, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
  • Develop annual fiscal year budgets with the Team Leader and develop and implement grant budgeting and forecasting systems with Program Managers.
Influence & Representation
  • Interface with donor representatives to convey information about programs as appropriate.
  • Communicate with partners, as well as any sub-grantees, to verify their systems and that they understand and follow all appropriate procedures and archiving.
  • Participate in sharing best practices with NGOs and governmental agencies.
  • Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
  • Maintain high ethical standards and treat people with respect and dignity.
  • Demonstrate an awareness of his/her own strengths and development
  • Ensure compliance with security procedures and policies as determined by leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility
One finance & accounting assistant.

Reports Directly To: Emergency Response Team Leader

Works Directly With: HQ Regional Finance Officer (with authority for technical financial matters); members of Operations, Emergency Response Program Team Members, TSU team members
Knowledge and Experience
  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least 4+ years of progressive financial management experience, including supervisory experience required.
  • At least 4 years' NGO experience ingrants management as well as an understanding of donor regulations required.
  • International NGO/PVO field office experience is preferred.
  • Experience with humanitarian cash transfer programming required.
  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
  • Prior management experience and strong organizational skills.
  • Advanced computer skills in MS Office programs, particularly Excel.
  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
  • Excellent oral and written English skills required; proficiency in Spanish is preferred
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.
Success Factors
The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.
Living Conditions / Environmental Conditions
This position is based in San Juan, Puerto Rico and requires up to 20-30% local travel. It is currently categorized as an unaccompanied location with individual housing. Mercy Corps team member movement is governed by the Standard Operating Procedures (SOP's) currently in place for Puerto Rico as directed by Mercy Corps security focal points. Work schedules may vary based on availability of electricity and internet connectivity.

Access to electricity, communications and potable water are available at varying levels across Puerto Rico, particularly outside of San Juan. Goods, services and availability of cash in ATM's are available both inside and outside of San Juan.

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/ short-term assignment to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.