Assistant Director Foundation, Corporate and Government Relations

  • Scripps College
  • Scripps College, North Columbia Avenue, Claremont, CA, USA
  • Feb 13, 2018
Full time Education

Job Description


The Assistant Director will work with the Director of Foundation, Corporate and Government Relations to support and implement all aspects of Scripps College’s development program designed to secure funding from independent, private foundations, corporations, and government agencies. This person will write grant proposals and stewardship reports; collaborate with faculty and administrative leadership to develop proposals and complete stewardship reports; conduct prospect research; prepare briefings and background materials, and assist in cultivating and maintaining relationships with donors, as well as working with development colleagues to advance Scripps College’s development goals.



This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

  • Write proposals, letters, memoranda, and reports.
  • Gather and disseminate information on funding opportunities to faculty and administrators.
  • Collaborate with faculty and administrators in proposal development.
  • Manage faculty grants portfolio:
    • Work with faculty to conceptualize and prepare proposals matching college-funding priorities with donor guidelines.
    • Serve as primary contact for faculty in post-award grant management
    • Direct interface with finance office to reconcile and manage accounts
  • Manage stewardship portfolio:
    • Responsible for preparing all stewardship reports on grant funded activity in a timely manner
    • Oversees and updates report calendar on a regular basis
  • Collaborate with other members of Scripps’ Institutional Advancement team to advance fundraising priorities.
  • Prepare briefing and background materials for the college’s leadership and to facilitate contacts with prospects and donors.
  • Coordinate and participate in campus site visits from foundations and government agencies.
  • Assist with the maintenance of Institutional Advancement’s constituent database, including gift/grant stewardship records.
  • Oversee the maintenance of foundation files in an orderly and timely fashion.
  • Create and monitor confidential records, including budget and expenditure records.
  • Proofread correspondence and publications.
  • Assist as needed in selection and supervision of student employees to provide research, clerical, and general support.
  • Respond to telephone, email, written, and personal inquiries about philanthropic support for Scripps College and opportunities to become involved with the College.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.   


Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Strong professional writing, editing, and verbal skills required.
  • Strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and development constituents.
  • Requires understanding of the development process and the nature of foundation philanthropy.
  • Requires excellent organizational skills and ability to work independently.
  • Must have results-oriented time-management skills in combination with planning skills.
  • Must be a self-starter able to meet deadlines, work collaboratively, and manage several projects at once. Requires flexibility, self-motivation, and hands-on approach to work.
  • Must have proficiency in use of Microsoft Office and Internet and a willingness to acquire knowledge of Institutional Advancement’s database system.



BA or BS degree preferred; two to three years of relevant experience required or any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.

Experience in academic development, NGOs, nonprofit organizations, science, federal government, externals relations is helpful.







This is a regular, full-time, benefits-eligible, non-exempt position.

The regular scheduled hours for this position are Monday-Friday 8:00am-5:00pm.



May supervise student employees


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate. 


Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 


Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.


At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

 Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.