Executive Assistant

  • Cascade Energy
  • Portland, OR, USA
  • Apr 20, 2018
Full time Energy and Utilities Other-Not Specified Admin-Clerical Other

Job Description

ABOUT US

Cascade Energy, founded in 1993, specializes in industrial energy efficiency. Our work reaches throughout the Pacific Northwest and across North America, with clients ranging in size from small up to Fortune 500 companies. We are proud of our reputation for stellar, high quality work. We foster and value a culture of equals, initiative, and ownership. Contribution in all areas is encouraged. Cascade has offices in Portland, Oregon; Eugene, Oregon; Issaquah, Washington; Walla Walla, Washington; Pleasant Grove, Utah; Meridian, Idaho; Crystal Lake, Illinois; San Ramon, California; and San Diego, California.

At Cascade Energy, we believe in better. We come to work every day with a drive for continuous improvement and we dedicate ourselves to making industrial energy efficiency happen in smart, measurable, and sustained ways. We are always thinking about new ways to make things happen and achieve results. We offer energy efficiency program design and implementation, energy efficiency engineering, energy management services and software, and hands-on training and coaching.

OUR VALUES

Our teams are a reflection of our core company values, which are: do the right thing; put others first; seek shared success; learn constantly; and be industrious. Our customers are vitally important to us, and we pride ourselves on stellar customer service. Our managers are ambassadors, representing Cascade Energy, striving to keep our values top of mind, working to ensure we are responsive, and consistently delighting our customers.

ABOUT THE POSITION

We are seeking an Executive Assistant (EA) for Territories and Customer Operations to provide support in a one-on-one working relationship with the Vice President of Territories and Vice President of Customer Operations. The EA represents the Vice Presidents internally and externally, acting as a liaison between the Vice Presidents and employees, teams, vendors, and clients. The EA monitors and advises on issues taking place in the work environment and keeps the Vice Presidents updated as needed. The EA develops meeting materials and presentations, conducts research and analysis, manages projects and motivates projects toward successful completion, and tracks and reports on a variety of business initiatives and deliverables. The EA takes on special projects/assignments at the discretion of the Vice Presidents.

This full-time, exempt position is located in our Portland, Oregon office and reports to the Vice President of Territories and Vice President of Customer Operations. Minimal travel is anticipated for this role.

KEY RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Complex project management, including establishing objectives, determining priorities, managing time, gaining cooperation and input from others, motivating team members, monitoring and ensuring progress, problem-solving, and assuring continuous improvement
  • Completes projects and special assignments, including conducting research and analysis, creating and utilizing spreadsheets, databases and other software to track and report on a variety of quantitative information and write executive summaries
  • Aids in decision making and policy setting
  • Acts as proxy for the Vice Presidents, representing them in meetings and communications
  • Organizes and coordinates executive outreach and internal and external relations efforts
  • Plans, coordinates, and ensures the Vice Presidents’ schedule is followed and respected, with moderate “gateway” role
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Vice Presidents, including those of a confidential nature. Recommends appropriate course of action, referral, or response
  • Provides a bridge for smooth communication between the Vice Presidents and customer-facing departments, demonstrating leadership to maintain credibility, trust, and support
  • Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows-through on projects to successful completion, often with deadline pressures
  • Responds to frequent requests for information

QUALIFICATIONS

For this role, we seek candidates with a track record of superior performance, including:

  • Professionalism, discretion, and consistency at all times
  • Exceptional verbal and written communication skills
  • Outstanding problem solving skills and flexibility
  • Possess a high degree of business acumen and the ability to influence others on behalf of the executive
  • Excellent organizational and administrative skills, with the ability to manage multiple and shifting priorities
  • Proven project management skills, including initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time
  • Must be able to take initiative and work independently
  • Must maintain high level of confidentiality at all times
  • Ability to continuously improve and learn
  • Excellent interpersonal and group leadership skills
  • Highly self-motivated and self-directed individual with the ability to work autonomously
  • High proficiency with MS Office suite, including MS Excel and SharePoint (preferred)

EDUCATION & EXPERIENCE

Required

  • Bachelor’s degree in a relevant field, such as Business Administration or Social Sciences
  • Strong industry-specific administrative and/or project management experience
  • Familiarity with the energy industry, including utility and industrial client and DSM programs preferred 

COMPENSATION & BENEFITS 

Our total rewards include competitive pay and excellent benefits. These include health (90% paid for team member, 80% paid for dependents), vision, FSA or HSA options with an employer contribution, life insurance, short and long term disability insurance, 401k retirement plan with both a guaranteed 3% contribution and a profit sharing contribution, annual cash performance bonus, (8) paid holidays per year, paid vacation time, and paid sick time.

APPLICATION PROCESS

To apply, please submit an application via the Careers Page of our website. Applications cannot be considered unless a resume and cover letter (pdf’s please!) describing what about our team or the position resonates with you, and how your experience could make you a great fit for the role, are included. Professional references will be requested from finalists.

Please, no phone calls.

Please, no outside recruiters or agencies.

Cascade Energy is not able to provide sponsorship for work authorization in the U.S.

Occupations

Secretary-Executive Assistant, Office Management, General-Other: Administrative-Clerical

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