Mail Center Clerk

  • Scripps College
  • Scripps College, North Columbia Avenue, Claremont, CA, USA
  • Jun 06, 2018
Full time Education Entry Level

Job Description

PRIMARY PURPOSE/GENERAL DESCRIPTION:  

Under limited supervision provides assistance in the processing of incoming and outgoing mail for faculty, staff and students and provides information and help regarding postal rates and regulations.  Acts as a backup for the Copy Center.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

  • Receives, sorts and distributes U.S. and campus mail.
  • Meters, sorts and bundles outgoing mail, receives and sends packages using computer shipping programs.
  • Operates appropriate mail equipment, machines and tracking software.
  • May advise faculty, staff and students on mail procedures, postal rates and regulations.
  • Updates mailing databases, using computer equipment and software. 
  • Assists in the training and supervising of student workers. 
  • Dispenses payroll checks. 
  • Supervises Mail Center when the supervisor if out of the office.
  • Prepares postage journal billing of the office and delivery invoice billing.
  • Performs related clerical duties such as folding and forwarding mail, applying labels, making address changes.
  • Processes Copy Center requests and billing in absence of Copy Clerk.
  • Performs all other related duties as required.
  • A role in our emergency preparedness program will be assigned to this position.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:  

Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Ability to read, write legibly and follow oral and written instructions.
  • Ability to perform physical requirements of job, including lifting and opening mailbags and packages, bending and placement of mail in mail slots and forwarding mail with attention to detail.
  • Excellent computer skills; Proficient in MS Office (specifically Word and Excel).
  • Excellent organizational and time management skills.
  • Knowledge of metering and mailing equipment; some familiarity with large copying machines. 
  • Excellent customer service abilities. 
  • Ability to work independently. 
  • Ability to interact well with a diverse faculty, staff and student population.
  • Excellent judgment and ability to work with confidential materials.

QUALIFICATION STANDARDS:

 

EDUCATION & EXPERIENCE:  

High School, G.E.D. or equivalent education. Six months to one year of general office experience.

 

LICENSES / CERTIFICATES

A valid California Driver’s License is required.

 

OTHER:

 

HOURS AND CLASSIFICATION AND STATUS:

This is a regular, full-time, 12 month, non-exempt level position.  Benefits-eligible.

          

SUPERVISORY RESPONSIBILITY

Will supervise student workers.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to loud. 

 

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 

Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages

 

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.