Internal Operations Administrative Assistant

  • Cascade Energy
  • Portland, OR, USA
  • Jun 15, 2018
Full time Admin-Clerical

Job Description

ABOUT US

Cascade Energy, founded in 1993, specializes in industrial energy efficiency. Our work reaches throughout the Pacific Northwest and across North America, with clients ranging in size from small up to Fortune 500 companies. We are proud of our reputation for stellar, high quality work. We foster and value a culture of equals, initiative, and ownership. Contribution in all areas is encouraged. Cascade has offices in Portland, Oregon; Eugene, Oregon; Issaquah, Washington; Walla Walla, Washington; Pleasant Grove, Utah; Meridian, Idaho; Crystal Lake, Illinois; San Ramon, California; and San Diego, California.

 

At Cascade Energy, we believe in better. We come to work every day with a drive for continuous improvement and we dedicate ourselves to making industrial energy efficiency happen in smart, measurable, and sustained ways. We are always thinking about new ways to make things happen and achieve results. We offer energy efficiency program design and implementation, energy efficiency engineering, energy management services and software, and hands-on training and coaching.

 

OUR VALUES

Our teams are a reflection of our core company values, which are: do the right thing; put others first; seek shared success; learn constantly; and be industrious. Our customers are vitally important to us, and we pride ourselves on stellar customer service. Our team members are ambassadors, representing Cascade Energy, striving to keep our values top of mind, working to ensure we are responsive, and consistently delighting our customers.

 

ABOUT THE POSITION

The Internal Operations Administrative Assistant is responsible for the support of projects, operations, and a variety of ongoing and one-time tasks for the teams that make up Cascade’s Internal Operations Department, including Human Resources, Finance & Accounting, Facilities, Training, and Legal. This person will be a flexible multi-tasker, with the ability to stay ahead of competing deadlines and remain on-track while addressing immediate needs and interruptions. We are looking for someone who has excellent attention to detail, can create seamless workflows, and track processes meticulously.

 

This full-time nonexempt position is located in our Portland office and reports to the Executive Assistant for Internal Operations. Travel is not anticipated for this role.

 

KEY RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Responsibilities for this role may include but are not limited to:

General support:

  • Internal team support for research and special projects
  • Organize and schedule meetings and appointments
  • Assist in the preparation of regularly scheduled reports
  • Provide occasional back-up for front desk

 

Finance & Accounting:

  • Assist with invoice preparation including organization of appropriate documentation in the required format
  • Credit card administration including distributing cards, managing PINs, and requesting replacement cards
  • Scheduling meetings, assisting with team coordination, mailings, and other clerical duties

 

Legal:

  • Assist with contract management, insurance, and compliance needs
  • Contract filing and legal updates in database
  • Assist with contract compliance audits and distribute reports as necessary

 

HR and Safety:

  • Coordinate supplier diversity and sustainability survey and reporting
  • Ongoing coordination and research for diversity initiatives and tracking
  • Safety Committee meeting facilitation and team administration including document management, planning, and reporting
  • Coordination, facilitation, and participation tracking of safety trainings

 

QUALIFICATIONS

For this role, we seek candidates with a track record or superior performance, including:

  • Strong knowledge and use of MS Office including SharePoint, Excel, Word, and PowerPoint. Familiarity with Ajera is also a plus
  • Demonstrated excellent written and verbal communication; ability to synthesize information for further application
  • Excellent organizational and administrative skills, with the ability to manage multiple and shifting priorities and work
  • Proactive, resourceful, and highly motivated with a results-oriented approach

 

EDUCATION & EXPERIENCE

  • Associates degree or higher in business administration or another related field; or professional work experience equivalent
  • Two or more years in an administrative or support position in a business office

 

COMPENSATION & BENEFITS

Our total rewards include competitive pay and excellent benefits. These include health (90% paid for team member, 80% paid for dependents), vision, FSA or HSA options with an employer contribution, life insurance, short and long term disability insurance, 401k retirement plan with both a guaranteed 3% contribution and a profit sharing contribution, annual cash performance bonus, (8) paid holidays per year, paid vacation time, and paid sick time.

 

APPLICATION PROCESS

To apply, please submit an application via the Careers Page of our website. Applications cannot be considered unless a resume and cover letter (pdf’s please!) describing what about our team or the position resonates with you, and how your experience could make you a great fit for the role, are included. Professional references will be requested from finalists.

 

Please, no phone calls.

Please, no outside recruiters or agencies.

Cascade Energy is not able to provide sponsorship for work authorization in the U.S.

Occupations

Administrative Support

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