Program Coordinator Interdisciplinary Humanities Initiative

  • Scripps College
  • Aug 10, 2018
Full time Education

Job Description


The Program Coordinator will work with the Vice President for Academic Affairs and Dean of Faculty, the Associate Dean of Faculty, and the Faculty Director to support and implement all aspects of Scripps College’s Interdisciplinary Humanities Initiative (IHI), a grant supported 4-year program funded by the Mellon Foundation. The three-part initiative provides funding for summer undergraduate research fellowships, professional development for faculty, and new clinic courses that will pair faculty and students with community organizations throughout the local region to address complex community issues using a humanistic approach.




This information is intended to be a description of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

  • Support work of the Associate Dean of Faculty and Faculty Director in the implementation of the IHI.
  • Assist in facilitating contact with and developing partnerships with local community organizations.
  • Oversee logistics of scheduled activities with partner organizations (including clearances, orientations, student release forms, etc).
  • Work with Office of Institutional Research and Assessment to develop and implement measures to collect assessment data including satisfaction with programs, experiences, learning outcomes, etc.
  • Work with Office of the Registrar to track student involvement (major, minor, courses taken) in the humanities.
  • Write annual reports/evaluations in collaboration with the Associate Dean of Faculty and the Faculty Director.
  • Work with the Office of Foundation, Corporate and Government Relations and with the Business Office to track expenditures and generate annual financial reports.
  • Manage work related to summer fellowships:
    • Prepare student applications for review by committee
    • Schedule committee meetings
    • Process hiring paperwork
    • Organize binder of reports including all Mellon fellows.
    • Coordinate with business office on payments
    • Work with students on expenditure reports/ reimbursement requests
    • Follow-up with students regarding final paper, abstract, and presentation
  • Manage work related to clinics:
    • Prepare faculty applications for review by committee
    • Schedule committee meetings
    • Create a file for each funded clinic application
    • Coordinate with business office on faculty stipends
  • Manage work related to faculty professional development:
    • Assist in all logistics for faculty events related to grant (including workshop outreach and PR, event planning, and evaluations)
  • Create and monitor confidential records, including budget and expenditure records.
  • Create and maintain relevant websites related to IHI funding and events
  • Respond to telephone, email, written, and personal inquiries about IHI in a timely manner.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
  • Create directories of all on-/off-campus activities and opportunities related to Humanities community/civic engagement.



Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.


  • Strong professional writing and verbal skills.
  • Strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and outside organizations.
  • Excellent organizational skills and ability to work independently.
  • Flexibility, self-motivation, and hands-on approach to work.
  • Must have proficiency in use of Microsoft Office and a willingness to develop proficiency in the College’s Workday system.




BA or BS degree required.


Experience with NGOs, nonprofit organizations, and/or external relations is preferable.


Knowledge of a second language is helpful but not required.






Hours, Classification and Status:

This is a temporary, 4 year, grant-funded, full-time, benefits-eligible, non-exempt position.


The regular scheduled hours for this position are Monday-Friday 8:00am-5:00pm.


Supervisory Responsibility

May supervise student employees.


Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate. 


Physical and Mental Requirements: Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 


Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment: Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.


Grant Funded Position: This is position is entirely grant funded.  The grant period is four years.  The at-will employment described above remains in effect.  There is no guarantee of continued funding for this position after the grant is completed.


Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.