College of Engineering, University of Nevada, Reno
University of Nevada, Reno, North Virginia Street, Reno, NV, USA
The College of Engineering at the University of Nevada, Reno invites applications for Coordinator, K-12 Outreach. This part-time (25 hours a week) Administrative Faculty position is a part of the College of Engineering Outreach and Recruitment team. This position is renewable contingent upon funding. The primary responsibility of the person in this position is to manage the following outreach programs: Summer Engineering Camps: The coordinator is responsible for coordinating all aspects of the summer camp program. These week long camps are offered to students ages 12 – 17; they run Mon. – Fri., from 9:00 – 3:00 for 4-6 weeks each summer, usually June – July. Working full time (approx. 40 hours a week) is necessary for 1-2 weeks before and then during camp weeks. Promotion of the camps throughout the spring of each year is needed by: updating and mailing promotional cards to schools, during community and K-12 school events, and by emailing contacts on the distribution list. Promotion to attend the camps can also be done through our ME2L program; our student employees who work for this program can promote the camps in the schools they visit throughout the spring semester. The lesson activities during the camps, need to be planned by the coordinator; through contacting engineering instructors, graduate students, and engineering company representatives to gain their commitment to teach lessons during the camps, plus working with company representatives to plan the camp fieldtrip for each week. Responsible for hiring and training the summer camp staff. Mobile Engineering Education Lab (ME2L): The coordinator is responsible for coordinating all aspects of the Mobile Engineering Education Lab (ME2L). This involves promoting and scheduling classroom presentations with local principals and teachers; along with hiring, training, and supervising current engineering students who develop and present hands-on engineering/science lessons in K-8 classrooms, and attending lessons with the ME2L students to review their presentations. This position manages the calendar for all scheduled lessons, maintenance of the vans, and inventorying and ordering materials and supplies. Our students encourage the young students to learn more about math and science, along with introducing our engineering majors and the rewarding careers offered to engineers. K12 Outreach Lab: The K12 Lab is an on campus engineering learning facility that provides exciting hands-on lessons in various engineering topics. Each semester a topic specific lesson is taught by engineering students to small groups of students. This involves promoting the K12 lab to community members, hiring and training the students, and managing the lab schedule. This position will be expected to manage the day to day responsibilities of all programs, as well as identify and implement strategies to efficiently increase the reach of the programs. As a part of the Outreach and Recruitment team this position is expected to provide support for all outreach activities (Science Olympiad/MESA Engineering Design Competition, Engineers Day, Innovation Day, Fall Call – to name a few). This position involves managing a budget and tracking the expenses for each program area. Attend staff and faculty meetings, assisting with college events, attending events at schools and in the community, preparing bi-yearly progress reports, providing regular updates, and preparing a presentation for the Mallory Foundation board members.
The College of Engineering at the University of Nevada, Reno invites applications for Coordinator, K-12 Outreach. This part-time (25 hours a week) Administrative Faculty position is a part of the College of Engineering Outreach and Recruitment team. This position is renewable contingent upon funding. The primary responsibility of the person in this position is to manage the following outreach programs: Summer Engineering Camps: The coordinator is responsible for coordinating all aspects of the summer camp program. These week long camps are offered to students ages 12 – 17; they run Mon. – Fri., from 9:00 – 3:00 for 4-6 weeks each summer, usually June – July. Working full time (approx. 40 hours a week) is necessary for 1-2 weeks before and then during camp weeks. Promotion of the camps throughout the spring of each year is needed by: updating and mailing promotional cards to schools, during community and K-12 school events, and by emailing contacts on the distribution list. Promotion to attend the camps can also be done through our ME2L program; our student employees who work for this program can promote the camps in the schools they visit throughout the spring semester. The lesson activities during the camps, need to be planned by the coordinator; through contacting engineering instructors, graduate students, and engineering company representatives to gain their commitment to teach lessons during the camps, plus working with company representatives to plan the camp fieldtrip for each week. Responsible for hiring and training the summer camp staff. Mobile Engineering Education Lab (ME2L): The coordinator is responsible for coordinating all aspects of the Mobile Engineering Education Lab (ME2L). This involves promoting and scheduling classroom presentations with local principals and teachers; along with hiring, training, and supervising current engineering students who develop and present hands-on engineering/science lessons in K-8 classrooms, and attending lessons with the ME2L students to review their presentations. This position manages the calendar for all scheduled lessons, maintenance of the vans, and inventorying and ordering materials and supplies. Our students encourage the young students to learn more about math and science, along with introducing our engineering majors and the rewarding careers offered to engineers. K12 Outreach Lab: The K12 Lab is an on campus engineering learning facility that provides exciting hands-on lessons in various engineering topics. Each semester a topic specific lesson is taught by engineering students to small groups of students. This involves promoting the K12 lab to community members, hiring and training the students, and managing the lab schedule. This position will be expected to manage the day to day responsibilities of all programs, as well as identify and implement strategies to efficiently increase the reach of the programs. As a part of the Outreach and Recruitment team this position is expected to provide support for all outreach activities (Science Olympiad/MESA Engineering Design Competition, Engineers Day, Innovation Day, Fall Call – to name a few). This position involves managing a budget and tracking the expenses for each program area. Attend staff and faculty meetings, assisting with college events, attending events at schools and in the community, preparing bi-yearly progress reports, providing regular updates, and preparing a presentation for the Mallory Foundation board members.
Scripps College
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Reporting to the Director of the Tiernan Field House (TFH), the Health and Wellness Coordinator is responsible for providing management in the day-to-day operations of the Field House with a primary focus on education and promotion of health and wellness initiatives for the campus community.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Health & Wellness
Plan, promote and implement wellness education, outreach, workshops and engagement opportunities for the Scripps community
Development of educational program areas include: alcohol, tobacco and other drug abuse prevention; mental health, suicide awareness, nutrition, sexual and reproductive health, including contraception and STI and HIV prevention; violence and sexual violence prevention; stress management; women's health; men's health; and other specific and general health topics.
Implement culturally sensitive health and wellness education programs and individual consultations based on students' needs, interests, developmental stages and learning styles.
Collaborate with campus departments to implement health promotion initiatives, work closely with the Health Education Outreach, Student Advocates for Sexual Violence, and the Orientation Planning Committee.
Instruct health education and wellness classes and workshops to facilitate participation and understanding of healthy lifestyle choices.
Hire, train and supervise the Marketing Assistant (student position)
Design marketing materials for a variety of media to disseminate to target populations
Implement a social norming campaign around alcohol, tobacco and other drugs
Develop and manage the online newsletter for student wellness
Support the Assistant Director to develop, implement, and evaluate a health and wellness student peer leadership program to address education, prevention, and intervention strategies.
Support the Assistant Director to implement and maintain Alcohol Education program and develop campus-wide Alcohol, Tobacco and other Drugs (ATOD) programming and education including AlcoholEdu, Haven, E-Checkup and Basics.
Support the Director and Assistant Director to implement and train students, faculty and staff around mental health initiatives including Campus Connect and QPR.
Support the Director and Assistant Director to implement JED Campus Program Initiatives
Perform other duties as assigned.
Field House Management
Hire, train, and supervise and train Lifeguard Team
Work in collaboration with Tiernan Field House staff, student affairs staff and consortium partners to support department initiatives within the mission of a student-centered facility, programs and services.
Participate in all staff trainings (Fall and Spring), team and community building activities for Tiernan Field House staff (70+).
Generate accurate and detailed reports on operational activities, accident/injury reports, incident reports and supervisory logs.
Assist in the supervision of all facilities and programs within the Tiernan Field House, Pool and Soccer/Lacrosse Field including but not limited to fitness programs, physical education classes, open recreation, and special events as needing, including the supervision of student and part-time staff
Work evening and weekend hours and conduct weekday/weekend facility opening and closing procedures; ensure the security of staff and facilities.
Make supervisory level decisions in emergency situations and contact emergency personnel as needed.
Serve on the Tiernan Field House Advisory Board.
Student Affairs
Participate in the development, implementation and management of student affairs projects and initiatives and committees as assigned
Orientation
Assist the Assistant Director and Director in the development and supervision of the Scripps Orientation Activity Retreat (SOAR) program and its coordinators
Assist in the development, implementation and evaluation of SOAR for new students during orientation.
Support a student development and empowerment model.
Assist in the hiring and training of (2) Orientation Coordinators
Assist in the oversight of the SOAR program goals and objectives; creating a bonding experience, fostering inclusivity and diversity by working with outside organizations to provide fun, safe activities for all new students
Assist in the development and implementation of training for the team leaders and peer mentors (trip leaders).
Assist the student staff to develop a diverse programmatic offering of activities including outdoor activities, arts and cultural activities and community engagement.
Collaborate with other 5C student organizations, campus organizations, departments and the local community to assist in the operation and development of SOAR
Assist in the development and implementation of safety, health and wellness training workshops during Orientation
Special Initiatives
Serve on campus-wide initiatives that develop, promote and implement campaigns that support health and wellness, such as:
Pinkathon
Go Red Day
Relay for Life
Fresh Check Day
Collaborate with various departments in the formation and implementation of these initiatives SAS, Malott Commons, Dining Services, Development Office, Grounds, and Maintenance.
Other duties as assigned.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Understanding of and commitment to the Scripps mission and Student Affairs core values of mutual respect, collaboration, and service orientation, multiculturalism and diversity, community service, and institutional excellence
Knowledge of and sensitivity to issues and concerns related to women’s health, wellness, physical education
Experience and capacity to work with a racially and ethnically diverse student body
Ability to support women’s participation in fitness activities, sports, and recreational activities
Ability to manage, supervise, train and develop student staff
Ability to interact with co-workers, peers and others in a collaborative manner
Analytical, problem-solving, and organizational skills
Ability to work creatively and independently
Communicate effectively orally and in writing
Work effectively and interdependently in a diverse college environment
Experience with Microsoft Office Suite and other PC software is desirable.
General knowledge of computer software for business functions, especially spreadsheet, database, word processing applications and e-mail. Position requires working at a computer/video display terminal and desk for periods of time
Must maintain a valid California Driver's License
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree in Health Education/Health Promotion, Public Health, or other area related to defined responsibilities and experience in a capacity related to the duties to be performed.
Preferred Qualifications: Master's degree in Health Education/Health Promotion, Public Health, or other area related to defined responsibilities and experience in a capacity related to the duties to be performed.
Two years health education and/or health promotion experience working with wellness and health education programs, targeting alcohol, other drug issues, and sexual health preferably on a residential college campus.
LICENSES / CERTIFICATES:
Required Certifications: First Aid/CPR/ AED certification at time of hire. Lifeguard certification through the American Red Cross within 6 months of hire.
Preferred: Lifeguard Instructor certification through the American Red Cross.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, non-exempt position.
The regular hours for this position are Monday-Friday 8:00am-5:00pm.
SUPERVISORY RESPONSIBILITY:
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Reporting to the Director of the Tiernan Field House (TFH), the Health and Wellness Coordinator is responsible for providing management in the day-to-day operations of the Field House with a primary focus on education and promotion of health and wellness initiatives for the campus community.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Health & Wellness
Plan, promote and implement wellness education, outreach, workshops and engagement opportunities for the Scripps community
Development of educational program areas include: alcohol, tobacco and other drug abuse prevention; mental health, suicide awareness, nutrition, sexual and reproductive health, including contraception and STI and HIV prevention; violence and sexual violence prevention; stress management; women's health; men's health; and other specific and general health topics.
Implement culturally sensitive health and wellness education programs and individual consultations based on students' needs, interests, developmental stages and learning styles.
Collaborate with campus departments to implement health promotion initiatives, work closely with the Health Education Outreach, Student Advocates for Sexual Violence, and the Orientation Planning Committee.
Instruct health education and wellness classes and workshops to facilitate participation and understanding of healthy lifestyle choices.
Hire, train and supervise the Marketing Assistant (student position)
Design marketing materials for a variety of media to disseminate to target populations
Implement a social norming campaign around alcohol, tobacco and other drugs
Develop and manage the online newsletter for student wellness
Support the Assistant Director to develop, implement, and evaluate a health and wellness student peer leadership program to address education, prevention, and intervention strategies.
Support the Assistant Director to implement and maintain Alcohol Education program and develop campus-wide Alcohol, Tobacco and other Drugs (ATOD) programming and education including AlcoholEdu, Haven, E-Checkup and Basics.
Support the Director and Assistant Director to implement and train students, faculty and staff around mental health initiatives including Campus Connect and QPR.
Support the Director and Assistant Director to implement JED Campus Program Initiatives
Perform other duties as assigned.
Field House Management
Hire, train, and supervise and train Lifeguard Team
Work in collaboration with Tiernan Field House staff, student affairs staff and consortium partners to support department initiatives within the mission of a student-centered facility, programs and services.
Participate in all staff trainings (Fall and Spring), team and community building activities for Tiernan Field House staff (70+).
Generate accurate and detailed reports on operational activities, accident/injury reports, incident reports and supervisory logs.
Assist in the supervision of all facilities and programs within the Tiernan Field House, Pool and Soccer/Lacrosse Field including but not limited to fitness programs, physical education classes, open recreation, and special events as needing, including the supervision of student and part-time staff
Work evening and weekend hours and conduct weekday/weekend facility opening and closing procedures; ensure the security of staff and facilities.
Make supervisory level decisions in emergency situations and contact emergency personnel as needed.
Serve on the Tiernan Field House Advisory Board.
Student Affairs
Participate in the development, implementation and management of student affairs projects and initiatives and committees as assigned
Orientation
Assist the Assistant Director and Director in the development and supervision of the Scripps Orientation Activity Retreat (SOAR) program and its coordinators
Assist in the development, implementation and evaluation of SOAR for new students during orientation.
Support a student development and empowerment model.
Assist in the hiring and training of (2) Orientation Coordinators
Assist in the oversight of the SOAR program goals and objectives; creating a bonding experience, fostering inclusivity and diversity by working with outside organizations to provide fun, safe activities for all new students
Assist in the development and implementation of training for the team leaders and peer mentors (trip leaders).
Assist the student staff to develop a diverse programmatic offering of activities including outdoor activities, arts and cultural activities and community engagement.
Collaborate with other 5C student organizations, campus organizations, departments and the local community to assist in the operation and development of SOAR
Assist in the development and implementation of safety, health and wellness training workshops during Orientation
Special Initiatives
Serve on campus-wide initiatives that develop, promote and implement campaigns that support health and wellness, such as:
Pinkathon
Go Red Day
Relay for Life
Fresh Check Day
Collaborate with various departments in the formation and implementation of these initiatives SAS, Malott Commons, Dining Services, Development Office, Grounds, and Maintenance.
Other duties as assigned.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Understanding of and commitment to the Scripps mission and Student Affairs core values of mutual respect, collaboration, and service orientation, multiculturalism and diversity, community service, and institutional excellence
Knowledge of and sensitivity to issues and concerns related to women’s health, wellness, physical education
Experience and capacity to work with a racially and ethnically diverse student body
Ability to support women’s participation in fitness activities, sports, and recreational activities
Ability to manage, supervise, train and develop student staff
Ability to interact with co-workers, peers and others in a collaborative manner
Analytical, problem-solving, and organizational skills
Ability to work creatively and independently
Communicate effectively orally and in writing
Work effectively and interdependently in a diverse college environment
Experience with Microsoft Office Suite and other PC software is desirable.
General knowledge of computer software for business functions, especially spreadsheet, database, word processing applications and e-mail. Position requires working at a computer/video display terminal and desk for periods of time
Must maintain a valid California Driver's License
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree in Health Education/Health Promotion, Public Health, or other area related to defined responsibilities and experience in a capacity related to the duties to be performed.
Preferred Qualifications: Master's degree in Health Education/Health Promotion, Public Health, or other area related to defined responsibilities and experience in a capacity related to the duties to be performed.
Two years health education and/or health promotion experience working with wellness and health education programs, targeting alcohol, other drug issues, and sexual health preferably on a residential college campus.
LICENSES / CERTIFICATES:
Required Certifications: First Aid/CPR/ AED certification at time of hire. Lifeguard certification through the American Red Cross within 6 months of hire.
Preferred: Lifeguard Instructor certification through the American Red Cross.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, non-exempt position.
The regular hours for this position are Monday-Friday 8:00am-5:00pm.
SUPERVISORY RESPONSIBILITY:
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Responsible for organizing and supervising the European Union Center’s administrative activities. This is a part-time, regular, non-exempt position. This position reports to the Director of the Center.
BACKGROUND
Founded in 1998 with the assistance of the European Commission, the European Union Center of California serves to advance public understanding of European integration and transatlantic relations through education, research, and outreach. The EU Center is based at Scripps College and functions in cooperation with the other members of The Claremont Colleges. More information about the Center can be found at: http://eucenter.scrippscollege.edu
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Responsible for organizing and supervising the Center’s administrative activities.
Supervises a support staff of undergraduate and graduate students.
Develops procedures to implement the Center’s programs and policies.
Produces records, reports, and budgets.
Assists with writing and reporting on grants.
Organizes academic activities and conferences.
Coordinates campus visits for teaching fellows, exchange students, and guest speakers (faculty and diplomats).
Develops and maintains external communications and information, including an in-house publication series and a small internship program.
Monitors department budgets; control expenditures within established budget guidelines for the department, as requested by supervisor.
Maintains knowledge of college policies and procedures.
Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Planning and Organization of Work: Ability to plan, organize staff, direct and control tasks to meet a specific goals.
Reliability and Responsibility: Ability to be dependable, responsible, and trustworthy.
Ethics: Ability to follow Scripps’ accepted principles of ethical conduct.
Initiative and Resourcefulness: Ability to act and takes steps to resolve issues.
Decision Making Ability: Ability to form sound opinions or make decisions by evaluating available information.
Multi-task: Ability to effectively manage projects, multitask, and meet deadlines.
Proficient with a variety of computer software having the ability to maneuver in various applications and programs such as word processing, spreadsheets, database, graphics, mail merging, and website maintenance. Excellent word processing skills.
Excellent oral and written communication skills, including but not limited to: telephone etiquette, grammar, business letter writing; editing and proofreading skills.
Ability to do research and produce reports and budgets.
Ability to supervise and direct work of other staff members performing clerical or secretarial assignments.
Ability to interact well in a culturally diverse work environment.
QUALIFICATION STANDARDS:
EDUCATION:
Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability.
EXPERIENCE:
At least four years’ experience of administrative experience required. At least two of those years must include supervisory experience. Demonstrated skills in program management, supervision, grant writing, desktop publishing, website maintenance, and budget administration. Preference will be given to candidates with demonstrated interest in Europe or the European Union.
LICENSES / CERTIFICATES:
The program coordinator must have the ability to safely drive as needed; the candidate’s DMV record must meet the College automobile liability insurance company's requirements.
OTHER:
HOURS:
Work schedule: 30 hours per week for 10 months (August through May) and 10 hours per week for two months (June and July).
CLASSIFICATION AND STATUS:
This is a regular, part-time, benefits eligible, non-exempt position.
SUPERVISORY RESPONSIBILITY:
Program Coordinator supervises a support staff of undergraduate and graduate students.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Responsible for organizing and supervising the European Union Center’s administrative activities. This is a part-time, regular, non-exempt position. This position reports to the Director of the Center.
BACKGROUND
Founded in 1998 with the assistance of the European Commission, the European Union Center of California serves to advance public understanding of European integration and transatlantic relations through education, research, and outreach. The EU Center is based at Scripps College and functions in cooperation with the other members of The Claremont Colleges. More information about the Center can be found at: http://eucenter.scrippscollege.edu
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Responsible for organizing and supervising the Center’s administrative activities.
Supervises a support staff of undergraduate and graduate students.
Develops procedures to implement the Center’s programs and policies.
Produces records, reports, and budgets.
Assists with writing and reporting on grants.
Organizes academic activities and conferences.
Coordinates campus visits for teaching fellows, exchange students, and guest speakers (faculty and diplomats).
Develops and maintains external communications and information, including an in-house publication series and a small internship program.
Monitors department budgets; control expenditures within established budget guidelines for the department, as requested by supervisor.
Maintains knowledge of college policies and procedures.
Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Planning and Organization of Work: Ability to plan, organize staff, direct and control tasks to meet a specific goals.
Reliability and Responsibility: Ability to be dependable, responsible, and trustworthy.
Ethics: Ability to follow Scripps’ accepted principles of ethical conduct.
Initiative and Resourcefulness: Ability to act and takes steps to resolve issues.
Decision Making Ability: Ability to form sound opinions or make decisions by evaluating available information.
Multi-task: Ability to effectively manage projects, multitask, and meet deadlines.
Proficient with a variety of computer software having the ability to maneuver in various applications and programs such as word processing, spreadsheets, database, graphics, mail merging, and website maintenance. Excellent word processing skills.
Excellent oral and written communication skills, including but not limited to: telephone etiquette, grammar, business letter writing; editing and proofreading skills.
Ability to do research and produce reports and budgets.
Ability to supervise and direct work of other staff members performing clerical or secretarial assignments.
Ability to interact well in a culturally diverse work environment.
QUALIFICATION STANDARDS:
EDUCATION:
Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability.
EXPERIENCE:
At least four years’ experience of administrative experience required. At least two of those years must include supervisory experience. Demonstrated skills in program management, supervision, grant writing, desktop publishing, website maintenance, and budget administration. Preference will be given to candidates with demonstrated interest in Europe or the European Union.
LICENSES / CERTIFICATES:
The program coordinator must have the ability to safely drive as needed; the candidate’s DMV record must meet the College automobile liability insurance company's requirements.
OTHER:
HOURS:
Work schedule: 30 hours per week for 10 months (August through May) and 10 hours per week for two months (June and July).
CLASSIFICATION AND STATUS:
This is a regular, part-time, benefits eligible, non-exempt position.
SUPERVISORY RESPONSIBILITY:
Program Coordinator supervises a support staff of undergraduate and graduate students.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
