Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
This position reports to the Senior Accountant and is responsible for performing monitoring, and investment reporting on long-term investment funds and endowment accounts of the College.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Monitoring Investment emails, downloading all statements, transaction requests, reports and valuations, and electronically filing.
Updates monthly marketable and non-marketable performance databases with latest investment balances, records performance data, gains, and losses on private investments.
Monitors capital call and distribution instructions from private equity managers, uploads information to secure site for payment, and reconciles to ensure payments are accurately submitted.
Provides monthly, quarterly, and ad hoc reports on the investment pool to Senior Accountant.
Maintains Investment Sub-Committee Sakai site and ensures resource documents are kept current.
Assist in preparing materials for the Investment Sub-Committee of the Board of Trustees.
Prepares cash flow forecasts, monitors cash to be invested or redeemed in the investment pool and assesses cash needs.
Researches and responds to endowment inquiries.
Performs administrative duties such as scanning, filing and maintaining computerized records of investments.
Prepares correspondence and reports, processes investment related invoices.
Assist with the preparation of complex periodic and special surveys and reports, including but not limited to Moody’s Investor Services, NACUBO, Cambridge Associates and other various ad hoc reports.
Works closely with TCC Financial Services to co-ordinate accurate accounting for the endowment funds.
Field telephone calls, and manage meeting requests from internal and external sources.
Manages the Investment Office in absence of the Senior Accountant, ensuring all tasks are completed as necessary.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
Special projects as needed by Business Affairs staff.
Serve as a notary for Scripps College.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Knowledge of college and university or other not-for-profit accounting preferred.
Utilize computerized systems in the processing of financial data.
Understanding of Investment Products preferred
Demonstrate a proficiency in Excel Modeling.
Ability to maintain confidentiality and manage sensitive issues
Ability to balance multiple tasks at once.
Experience with Microsoft Office (Word, Excel, Outlook)
Exercises judgement and discretion in scheduling appointments and maintaining calendars.
Ability to collaborate with co-workers, peers, and others.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree in accounting, business, finance or related field from an accredited College or University or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.
One to three years of detailed, investment accounting and financial analysis work experience desired
LICENSES / CERTIFICATES:
Notary Public Certification preferred. If not a notary at time of hire, Scripps will pay for investment coordinator to attend a class to become a notary.
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, 12 month, benefits-eligible, non-exempt position.
The regular schedule for this position is Monday-Friday 8:00am-5:00pm. Hours may vary due to needs of the College or department. Some travel may be required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.