1 job(s) at Port of Everett
Port of Everett
Everett, WA, United States
The Assistant Property Manager is responsible for the oversight and maintenance planning of Port of Everett’s commercial real estate assets in order to maximize the Port’s strategic mission, financial return, and creation of economic benefits for tenants, consumers and the community. Position is on-call 24/7 in response to tenant concerns and emergencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee new tenant set ups and manage day-to-day site issues.
Receive and track tenant inquires and assist tenants in resolving issues related to their space. Maintain a strong rapport and deliver excellent customer service to tenants.
Act as a point of contact for tenant-related property emergencies such as plumbing, electrical, severe weather events, safety, and storage.
Maintain regular communications (written and verbal) with tenants to provide basic information, schedules, instructions, notifications, etc. as appropriate.
Routinely inspect all leased properties to insure compliance with lease terms, including coordinating with environmental and planning staff to assure regulatory requirements are met.
Remain on-call to respond to tenant issues, concerns and emergencies.
Ensure that assigned Port facilities and properties are in proper operating condition and maintained to the highest standards of safety and appearance.
Create and implement short- and long-term building and infrastructure maintenance plans to minimize expenditures and maximize value to the Port.
Assist the Chief in formulating the annual facilities maintenance budget.
Coordinate and monitor contractors who are responsible for exterior maintenance such as landscaping, cleaning windows, parking lot maintenance, pressure washing parking lots, etc.
Support project managers assigned to properties-related capital projects for access and information.
Monitor contractor performance in keeping all facilities clean and maintained on a regular schedule.
Maintain associated maintenance and finance records and performance reports.
Respond to alarms and other warning signals, and arrange for a response or repair.
Assure the cleanliness of all interior and exterior areas of assigned properties.
Coordinate with the Security Department on lights off, doors locked and security contractors.
Oversee the inventory of keys and master key box, and updates of the key log by department staff.
Review expenses with an eye to budget, and notifying the Chief of emergent issues.
Audit invoices for correctness, ensuring accuracy and compliance with contracts.
Research supplies for cost comparison, prepare specifications and collect bids/estimates in coordination with the procurement office.
As assigned, and in coordination with Procurement Administrator, prepare purchase orders on bids or contract solicitations.
Authorize expenses within assigned authorization level.
Review Special Event plans to assure use of Port property does not conflict with leases and other contractual agreements, and enforce marina district parking and access plans.
Assist with special event/meeting coordination as necessary.